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★ Module 05 · Records management · case-to-court

RMS
records that grow from the call.

A full Records Management System — incidents, reports, persons, vehicles, property, evidence, citations, warrants, archive. Built on the same incident your dispatcher created, the same audit log, the same vendor. No re-keying. No reconciliation.

PLATE 06 / RECORDS WORKSTATION
Photography drop
records clerk workstation
case file open · evidence intake
Records · Metro PD4,231 active · 312 last 30d
CJIS
NIBRS-ready

No more re-keying.
No second vendor.

Legacy RMS deployments mean dispatchers create an incident, officers create a duplicate report, records clerks reconcile them — and then it all happens again in a separate state-reporting tool. Command & Dispatch keeps the same incident from call to court.

One incidentCAD & RMS share the same row
One audit logCall-answer to case-close
One vendorSame SLA, same security, same support
NIBRS / UCRValidated as you write · clean upstream
LIVERECORDS · CASE I-2026-04129
14:02:01911Call answered · incident I-2026-04129 created
14:02:33RMSDraft report R-26-04129 opened · auto-linked
14:02:41UNITA-14 ON SCENE · BWC engaged · evidence flag set
14:08:14PERSONSubject added · Hollis, James L. · DOB 1981 · linked
14:09:02VEHICLE2019 Ford F-150 · TN BHV-4421 · linked to incident
14:12:18PROPProperty item #1 · seized · barcoded · custody Tucker R.
14:14:33EVIDEvidence #E-2026-0488 · intake at locker B-3
15:02:48CITECitation C-26-1109 issued · failure to yield
15:47:12SUPVReport submitted for review · supervisor Park S.
16:14:24APPVAPPROVED · NIBRS validated · UCR queued
16:14:25AUDITCase sealed · audit hash recorded · retention 7y

Records, built from
the moment the call comes in.

B / 01

Incidents & reports

Full incident-to-report workflow. Pre-filled from CAD. Supervisor review queue. Approval workflow.

B / 02

Persons & vehicles

Master person and vehicle indexes. Alias, history, prior incidents, merge-and-link tools.

B / 03

Evidence & custody

Barcoded evidence intake, location tracking, transfers, disposal. Tamper-evident on every move.

B / 04

Property

Found, stolen, recovered, seized. NCIC article integration. Owner notification workflow.

B / 05

Citations & arrests

e-Citation issuance, court calendars, arrest workflow with intake and booking attachments.

B / 06

Warrants

Issuance, service, recall. NCIC warrant entry/clear. Geographic alerts on the dispatch map.

B / 07

NIBRS / UCR

Automated state and federal reporting. Validate as you write — fix errors before submission.

B / 08

Retention & archive

Policy-driven retention by record type and jurisdiction. Cold-storage archive with legal hold.

B / 09

Discovery & FOIA

Build a discovery package — narratives, attachments, BWC — with redactions and audit.

One platform.
Call to court.

Records flows that don’t survive a vendor switch — supervisor review, NIBRS validation, evidence chain — work because everything lives on one platform. One database. One audit trail. One source of truth.

ModulesIncidents · reports · persons · vehicles · property · evidence · citations · arrests · warrants
ReportingNIBRS, UCR, state-specific exports
WorkflowsApproval chains · kick-backs · supervisor sign-off
EvidenceBarcode intake · custody chain · DEMS hand-off
SearchFull-text · fuzzy person · geographic · time-range
RetentionBy record type · jurisdiction · legal hold
DiscoveryBundled export with redaction & audit
ComplianceCJIS · SOC 2 · state RMS certifications